Individual selection of data records when exporting forms

This function allows you to select specific form records for export for further processing.

The form data associated with a form or event can be exported as an Excel or CSV file for further processing. The export provides several configuration options that allow you to customize the structure of the Excel or CSV output file.

Previously, it was only possible to output all data records in the Excel or CSV file. This was a limitation when there were many data records and the data records had to be exported and processed gradually.

With Milestone 23-12, it is now possible to select individual data records for export. Multiple selection for deleting several data records is also supported.

Documentation

Demo

In the OpenCms Workshop demo event, individual data records can be selected for export or deletion.

Demo

Exporting and deleting data records

Below the three lists of persons, there are yellow buttons for exporting and deleting registrations:

CSV / Excel. Exports registrations as a CSV or Excel file. See also the documentation on export configuration options.

Delete now. Unlike the Cancel function, this button irrevocably deletes the registrations. Deleted records cannot be restored.

Above the three participant lists, there is an additional “Select” button. When this button is clicked, the registration management switches to selection mode and a selection box appears for each registration. The selection boxes can be used to select or deselect individual registrations for export or deletion.

If selection mode is activated by clicking the “Select” button, only the selected data records are exported or deleted, rather than all of them.

By default, participants and waiting list candidates are selected in selection mode, while cancellations are deselected.